Purchasing is a function of the Department of Administration. This vital function, serves both internal and external customers. Through this function, the City endeavors to procure goods and services on behalf of the City's departments in the most efficient and cost effective manner possible. Purchasing goods and services for the City of Vineland, like other New Jersey municipalities, is governed by Local Public Contracts Law N.J.S.A 40A:11-1 et. seq.
The Purchasing Department is responsible for review and approval of the procurement of goods and services required for the daily operation of the City in accordance with the State of New Jersey Local Public Contracts Law N.J.S.A. 40A:11-1. Please check our web-site often, as new information & requests for services are posted. We often seek competitive price quotes to satisfy our operational needs. A list of items may be posted for which sealed bids are required.
Guidelines for doing business with the City of Vineland
Per NJ Local Public Contracts Law N.J.S.A. 40A:11-1, it is a state mandated law for all vendors to have a NJ Business Registration Certificate on file when doing business with any municipality in the state of NJ.
Vendors are encouraged to call for an appointment with the Purchasing Agent before attempting to contact other departments. If appropriate, the Purchasing office will arrange contacts with other departments.
Appointments may be arranged by contacting the Purchasing Office at 856-794-4040, Monday through Friday from 9:00 am to 4:00 pm.
Methods of Procurement
Request for Quotation: (RFQ)
Quotes are required for all purchases between $6,000.00 and the City's current bid threshold of $17,500.00. Requests for quote may come from an individual department or listed on the link provided on this website. Timely response by vendors will assist us in responding quickly to the needs of our departments.
Invitation for Bid: (IFB)
Bids are required for the purchase of any item, service, or public improvement when the cost exceeds the City's current bid threshold of $40,000.00, pursuant to N.J.S.A.: 11-3. Bids must be submitted in accordance with the terms and conditions stated in the bid package.
Bids are advertised in The Daily Journal and listed on the link provided on this website. In general, there is no charge for bid specifications unless specifically noted in the advertisement. If you wish to have a bid package forwarded by Federal Express or any overnight carrier, please provide your company name, street address, (no p.o. boxes), telephone number, contact person and your account number.
Bids are opened and read in public at the date and time specified in bid. Vendors are invited to attend all bid openings. Bids will be available for inspection after bids have been opened.
Notification of award/rejection will be made in writing.
Request for Proposal: (RFP)
RFP's may be used for the procurement of specialized services or systems of a highly technical nature.
As an equal opportunity employer, the City of Vineland encourages small and minority owned businesses to respond.
To review the current Request for Proposals list please click here.
To review the current Request for Quotes list please click here.
To review the current Request for Information (RFI) click here.